MIS implementation at AC Ltd | Analysis

MIS instruction execution at AC Ltd synopsisA scheme REPORT On heed Information carcass of AC Ltd. table OF CONTENTSS. NO.PARTICULARSPAGE NO.ACKNOWLEDGEMENT3 executive director SUMMARY41INTRODUCTION DEFINITION OF MIS52COMPANY PROFILE63OBJECTIVE OF THE STUDY74SCOPE OF THE STUDY75TYPES OF MIS AND USES87ROLES OF MIS88 explanation NATURE OF randomness SYSTEM129 description and Analysis employment of Information system of rulessMIS STUDY AT AC LIMITED9.1 frequent Information9.2 Need For co-ordinated MIS9.3 MIS Functions Provided by Current MIS9.4 Architecture of MIS at AC Limited9.5 arsenal guidance mental faculty Of Current MIS12-2411 judgement OF CURRENT USE OF INFORMATION SYSTEMS, identification of problems2412RECOMMENDATION for future ripenings in routine of IS2513GANTT CHART2814REFERENCES29 administrator SUMMARY qualification findings is an integral secern in the functioning of whatsoever brass section. To facilitate Decision making in this ever-competitive worl d it is imperative that managers bugger off the right information at the right clipping to bridge the spreadhead between need and expectation. For better flow of information an adequate forethought Information Systems (MIS) is the need of this age. Thus it is important to realise an intellectual of the MIS followed in an organization by every last(predicate) levels of forethought in order to final payment effective and appropriate decisions.A management information arrangement collects and processes selective information (information) and provides it to managers at in all levels who manipulation it for decision making, planning, program implementation, and control. The MIS has many roles to complete identical the decision concomitant role, the movement monitoring role and the employmentable support role.To get a realistic view of the MIS, Ive gone(a) through the MIS of AC Limited. For the purpose of getting in depth understanding of particular functions of the hi gh society, I foc utilise the postulate, uses and benefits of MIS with respect to the Material Department of the family. For the proviso of this report, strain charge has primarily been focused.AC Limited is one of the first-class honours degree Pakistani companies to unclutter the potential difference and importance of information engine room and to dramatize automation and IT infrastructure. The preliminary computerization took place in 1986.The organization has travelled a extensive carriage from the days in 1986 when it was using saucer-eyed keypunching machines. Significant improvements were made in the application system of ruless and infrastructure. From Batch processing to online systems, from IBM1401 to the latest UNIX and Windows XP and 2003 found machines organization has made timely transitions determined by the available technologies. Throughout this evolution the MIS remained synchronized to the information flow in the organization and the management f elt up that it has played a role in the boilersuit growth and change magnituded performance of the organization.INTRODUCTION DEFINITION OF MISManagement Information Systems (MIS) is a system consisting of people, machines, procedures, selective information bases and info models, as its components. The system gathers data from Internal and External sources of an organization processes it and supplies Management Information to incite managers in the process in decision making. Thus it is safe to reason that an information system is a system consisting of the mesh topology of all conference channels used within an organization. at that place argon many potential benefits of MIS investmentsInvesting in information systems can pay off for a company in many ways. It can support a spunk competency. Enhance distribution channel management. Builds brand equity. IT investment can advertise output processes Information systems allow company flexibility in its end harvest-time leve l.An information system comprises of all the components that collect, manipulate, and deliver data or information. It ordinarily allow ins hardw atomic number 18, packet, people, communications systems much(prenominal) as telephone lines, and the data itself. The activities involved include inputting data, processing of data into information, storage of data and information, and the production of outputs such as management reports.COMPANY PROFILE THE ACC LIMITEDAC (AC Limited) is Pakistans foremost conciliater of cement and concrete. ACs mental processs atomic number 18 spread throughout the coun discipline with 14 modern cement factories, 13 Ready mix concrete plants, 19 sales offices, and several zonal offices. It has a workforce of roughly 9000 persons and a countrywide distribution network of over 9,000 dealers. ACs question and development initiation has a unique track record of innovative research, product development and specialized consultancy services. Since it s inception in 1936, the company has been a trendsetter and important benchmark for the cement industry in respect of its production, marketing and personnel management processes. Its commitment to environment-friendliness, its high ethical standards in craft dealings and its on-going efforts in community welfare programs concur won it acclaim as a responsible corporate citizen. AC has made significant contributions to the nation expression process by way of musical note products, services and sharing its expertise.In the 70 days of its existence, AC has been a pioneer in the manufacture of cement and concrete and a trendsetter in many areas of cement and concrete technology including improvements in raw material utilization, process improvement, energy conservation and development of high performance concretes.ACs brand chassis is synonymous with cement and enjoys a high level of equity in the Indian market. It is the only cement company that figures in the list of Consumer ace Brands of India.The companys various patronagees are supported by a powerful, in-house research and technology backup facility the only one of its kind in the Indian cement industry. This en for certains not just consistency in product quality but also continuous improvements in products, processes, and application areas.AC has sizingable experience in mining, being the largest user of limestone, and it is also one of the principal users of coal. As the largest cement producer in India, it is one of the biggest customers of the Indian Railways, and the foremost user of the road transport network services for inward and outward movement of materials and products.ACC has also extended its services overseas to the Middle East, Africa, and atomic number 16 America, where it has provided technical and managerial consultancy to a variety of consumers, and also helps in the operation and maintenance of cement plants abroad.ACC demonstrates the practices of being a good corporat e citizen task a wide range of activities to improve the living conditions of the under-privileged classes living skilful its factories.OBJECTIVE OF THE STUDYThe objective of this report is to study the MIS implementation at AC Ltd. and with the help of this domain, to get an insight into the needs of MIS in employment setups on a big scale, various functions performed by the MIS, benefits derived out of such a system and the risks involved.I intend to aim my study at analyzing the clientele needs of the organization, key challenges or desired functional requirements of the MIS, the IT consequence that is currently implemented and the outcome of such a system.AC Ltd. requires MIS to defend internal processes and interaction with the external environment to the technology and ensure the answer delivers real benefits to the business.SCOPE OF THE STUDYThe scope of this study is to understand the reasons buns the need of MIS in AC Ltd. This study leads to the MIS support to the Company as a whole with special emphasis on Inventory Management practiced in the Material Stores Department of the company. Through the interaction with the executives of AC Limited, we get an insight about the effectiveness of the MIS in place at the organization.TYPES OF MIS AND USESMIS CLASSIFICATIONMIS is a concept, which is a matter of degree rather than an impregnable one. In management there are perhaps few an otherwise(prenominal) areas other than MIS which gas created so much controversy. We would make an attempt to try to look into assorted types of MIS as they have evolved during the course of time. Transaction impact System Management Information System Decision Support System Executive Support System Office Automation System avocation Expert SystemFUNCTIONAL USES AND ROLES OF MIS THE PERFORMANCE MONITORING ROLEMIS are not just statistics and data abbreviation. They have to be used as an MBO (Management by Objectives) tool. They help to establish relevant and meas urable objectives to monitor results and performances (reach ratios) to rank alerts, in some cases daily, to managers at each level of the organization, on all deviations between results and pre-established objectives and budgets.THE FUNCTIONAL SUPPORT ROLEBusiness processes and operations support function is the most basic. It involves collecting, recording, storing, and basic processing of data. Information systems support business processes and operations by recording, storing and processing sales data, obtain data, investment data, payroll surgical incision data and other accounting records recording, storing and processing scrutinize data, work in process data, equipment remunerate and maintenance data, egress chain data, and other production/operations records recording, storing and processing personnel data, salary data, employment histories, and other gentle resources records recording, storing and processing market data, customer profiles, customer purchase histories , marketing research data, advertising data, and other marketing records recording, storing an processing business intelligence data, rival analysis data, industry data, corporate objectives, and other strategic management recordsuse of all the above to implement, control, and monitor plans, strategies, tactics, new products, new business models or new business ventures. THE DECISION SUPPORT ROLEThe business decision making support function goes one step further. It is an integral part of making decisions. It allows users to ask What if? questions What if we increase the price by 5%? What if we increase price by 10%? What if we decrease price by 5%? What if we increase price by 10% now, then decrease it by 5% in three months? It also allows users to deal with contingencies If inflation increases by 5% (instead of 2% as we are assuming), then what do we do? What do we do if we are faced with a strike or a new competitive threat?ORGANIZATIONAL STRUCTURE OF THE ACC LTD.Description and Nature of Information SystemINVENTORY MANAGEMENTA product that is in excessive demand is usually extremely difficult to manage. planning the right amount of products implies that an faultless demand forecast is essential. This holds the impact on the entire return chain to facilitate efficient consumer response based on consumer demands it becomes imperative that such companies consider breed management seriously. Making accurate demand and supply predictions is an ideal situation that anyone in the supply chain management arena could dream off.By providing timely accurate information pertaining to inventory location, movement and valuation, receipt of goods, sale and return of goods and gain you can make sure that your inventory is visible throughout a network.With inventory management you can set your product catalog to cross products that are not in stock, or change prices based on the amount of products available in the warehouse. The quantity available can be displayed to the shopper and this can prevent unnecessary confusion when the shopper adds items not available to a shopping cart. The store buyer can be automatically notified about low inventory levels.IT (Information Technology) is a key enabler in the transformation of buy into a strategic business function. The challenge is to find a way to put these technologies to use and create value and competitive advantage.The Main Objectives in Inventory Management are Improved customer service cut back inventory investment Increased productivity Benefits of inventory management applications over(p) control of inventory. get along information about the value of the inventory Complete visibility on Quantities on hand, Quantities committed and Quantities sold Response time to demand changes reduced Increased sales Knowledge of the exact size of merchandizing inventory valuees and insurance premiums paid on excess merchandize inventory avoided.DESCRIPTION AND ANALYSIS OF INFORMATION SYSTEMSAC is on e of the first Indian companies to realize the potential and importance of information technology and adopt automation and IT. The organization started computerizing its systems as early as 1986. The organization has traveled a long way from the days in 1986 when it was using simple keypunching machines. Significant improvements have been made in the application systems and infrastructure. From Batch processing to on-line systems, from IBM1401 to the latest UNIX and Windows 2003 based machines it has made timely transitions determined by available technologies and business requirements.AC has made a quantum jump from in-house developed systems using prophet 9i and Developer 6i to an ERP based solution. This decision was solely based on its strategic objectives and the business benefits that are expected to follow. With this move people, business processes and technologies across the country are aligned.The implementation of ERP solution for process control is shown in the figure bel ow.Fig.1 The ERP implementation for process control at AC Ltd. IT department is button up constantly working on improving the functionality and re mournful the errors of the system. As a result system is becoming better day-by-day, thus improving the productivity of the company. NEED FOR AN structured MISThe benefits associated with an integrated MIS are Better processing of the large volume of data in an organization. Reducing the Redundancy of Data that occurs in case of crystallise packages. Availability of all the required information about any department through a common system. Making the system capable of sustenance the managers in making decisions. Facilitate the communication between the various regional offices of the company and the corporate office along with the main plant. Use of online data to speed up the information flow of the organization and facilitate decision-makingFUNCTIONS PROVIDED BY CURRENT MISPlant (Manufacturing Maintenance)Production learn down a nd Plant performance Module MIS Reports and stoppage Module, Stock positionRaw Materials Management System Integration with weight-lift Bridge and Security Gate Daily stock, recognise position and bill passing Transport Freight honorarium SystemsWeigh Bridge compound with Security Gate Stopped one mechanised weigh bridge 500 trucks can weigh for gross and slicker in single day5002 = 1000 Time Management Reports, truck front line reports Weighment is integrated with invoice cum challan freight rate Payment truck position inside and outside the plant.Computerized Preventive Maintenance Software some(prenominal) plant are using this module Preventive Maintenance and Break down Module Shutdown module and integrated with inventory calculate of spares and skills usage moduleInward Outward Materials SecurityControl on returnable goods stimulate Order and analysis Work Order exit be prepared by authorized person Provided to all departments. Integrated with Rate Master And budg et.Labour Deployment and accounting System Daily supply of Contractor Labour deployment Against regular, adhoc and shutdown requirements Daily/monthly/yearly analysis reports Contractor labour Bill passing systemCommercial Applications marketing news report and analysis System Excise module and Sales Tax Module Transport Bill passing module Order Confirmations and localise Instruction Free Market Requirements, Railway acknowledge Commercial Invoice, account Note, Credit Notes.Stores Inventory Non Inventory On Line indent, Issue and Receipt Materials Delivery Schedule Controlling the inventory Controlling the increased inventory Stores Ledger, consumption Summary MIS reports, Budget V/s Actual Consumption. Integrated with financial software program Repair maintenance inventory, Department Wise Expenses. grease ones palms Management System Purchase Order integration with indent On line enquiry, Party wise information Pending list of purchase order MIS reports, Purchase / inden tion Register Payment Advice System (Advance, regular) financial Accounting System All types of voucher feeding Purchase and freight bill passing Other Expenses bill passing and TDS Module General Ledger, Sub Ledger and Trial balance of two Financial years Auto payment advice, Bank forwarding letters, payment System, everyplacehead Analysis reports. Integrated with inventory and Payroll module MIS Reports Cash Budget,Vehicle Movement Controlling on Taxi, Car etcOn line General information System Information provided to Users about On line Leave lieu I.e. opening, availed and closing status Electricity Deduction Employee wise, Quarter wise Over time Status department wise Welfare rules and Regulations, Telephone list, unintended etc Actual Consumption against budget, Welfare informationHuman Resource information Topic Courses, General Awareness Programme, TNA of Workmen, TNA of LCW, Individual record of ext/int nurture, Pending Training etc.Payroll PIS Module Payslips of Staff, Worker, School, Badli Casual Worker PF, VPF, Bonus, Gratuity Module LIC, CTD, Thrift Society, Co-operative advances Module. Recovery Deduction, PIS and Income Tax Employee wise Integrated with Financial software Over Time, C-off Module Payroll of Marketing Department (Transferred from HO)Sales Accounting Systems Sales Accounting Systems, Rent Payment System Data loading, Expenses Payment System, Freight Payment, MIS, Transferring in FASGate Pass System (Returnable Non-returnable goods) All goods send through Computerized Gate Pass Integrated with Gate System. Pending repair items informationArchitecture of MIS at AC LimitedCurrent MIS of the company is basically a In-house developed system, also comprising of few specialized readymade software packages bought from outside developers. It comprises of 11 main modules covering all the main functions of the company.Inventory Management Module is one of the most important parts of the system. It is exceedingly integrated with the ot her modules and capable of functionalities like Auto Alarming when inventory is low. It is capable of generating more than than 200 different types of reports to help managers in different required ways. Its main parts include Inventory issue, purchase, bill passing, other OER passing, freight passing, stock updation etc.DFDs and Data processing diagramsInventory Package Context Level Diagram (CFD)Inventory Package Issue DFDInventory Purchase DFDData Processing (Full Inventory Module)Application used for Work order Preparation at The ACC Ltd.1. ITEM CODE CREATIONThere are 9 types of item group in Non Catalogue fact Medicines 806 Stationary 807 Repair Order 808 Transportation Order 809 Raw materials 810 detonating device Orders 811 Job Orders 812 Laboratory Items 813 Direct book orders 8142. Indent Posting3. Indent Sanctioning4. Indent Type Updationimage5. Order Preparation6. Order PrintingimageASSESSMENT OF CURRENT USE OF INFORMATION SYSTEMSIDENTIFICATION OF PROBLEMSAfter analyzi ng the system properly, we came to a basic conclusion that system is working fine at an overall level and consisting of very minimal problems. These problems cant be give tongue to as such problems and instead can be stated as future path. Still we tried to jot down the few of them, which are as follows Still lack of system integration after a level. Though inventory management module is integrated well with all the other modules like financial system, thus reducing the redundancy. But still there is need of paper work and manual intervention when rate is required. System cannot be configured to reorder automatically, even for the fast moving raw material. Lack of Web Integration. AC hasnt still apply the concept of taking orders or club through web and have no integration of its system to its website. Legacy Network Support. Backbone network used by AC is still the same, which they used in 1993. They harbort upgraded the network support from then, which has started creating p roblems for them already. As MIS of the company is improving day-by-day including more and more functionalities, the network has already become very slow. Lack of preparation to managers to effectively use the decision support functionalities of system. This is another problem that we felt at the company. IT department is basically making the improvements in the system continuously with new added functionalities, but there is lack of training to managers to effectively use these functions in way that can support them to make better decisions. For example, on an average, a manager uses only 10-15 types of reports out of more than 200 types of reports available.RECOMMENDATIONS FOR in store(predicate) DEVELOPMENTConsidering the given problems, their analysis and research on comparative MIS systems used in the similar kind of industries, our group is presenting following recommendations for the company.IT department of the company should now work towards integration the system on a hi gher(prenominal) level and making the company Paper-Less Office. This should be through by integrating the system in a way that the manual intervention be minimized in the day-to-day process.The company should also start Web-Based ordering and selling, so that to be able to catch up with the growing industry.As more improvements in MIS would be done, and Web-support to be also incorporated, it is more than sure that current Network available is going to crash. To cop this, company needs to upgrade its network. For this purpose, we suggest the tie-up of company with some outside contractors like IBM or CISCO to continuously upgrade and maintain their network.With each up gradation, we suggest training to the managers of the company about effectively using the added functionalities and use of them in a better way. This can be also done by providing a handbook along with each up gradation.REFERENCESOfficials Contacted fromMr. surface-to-air missile Joseph (Deputy Manager, IT Department ), AC Limited.Secondary SourcesManagement Information Systems A Managerial Perspective, D.P. Goyalwww.tcs.comwww.sap.com